Registering a Non-Governmental Organization (NGO) can vary depending on the country, but the general steps to NGO registration are quite similar worldwide. Here’s an outline of the basic process:
NGO Registration
1. Name Approval/Reservation
– Document: Application for the proposed name of the NGO.
– Purpose: To ensure the NGO’s name is unique and adheres to local guidelines.
2. Memorandum of Association (MOA)
– Document: A formal document that outlines the NGO’s objectives, purposes, and governing principles.
– Contents:
– Name and address of the NGO.
– Main objectives of the NGO.
– Details of founding members.
– Operational areas of the NGO (local, national, or international).
– Rules for membership and management.
3. Articles of Association (AOA)
– Document: Defines the internal management, operation procedures, and roles within the NGO.
– Contents:
– Roles and responsibilities of members and office bearers.
– Election procedures for board members.
– Rules governing meetings (annual, general, or special meetings).
– Decision-making processes.
4. Trust Deed (for a Trust)
– Document: A legal declaration by the NGO’s trustees regarding the purpose of the trust.
– Contents:
– Name of the trust.
– Names of the trustees.
– Objectives of the trust.
– Powers and duties of the trustees.
– Mode of succession for trusteeship.
– Notarization: Required to be signed by trustees in the presence of a notary.
5. Bylaws
– Document: Specifies rules and regulations for managing day-to-day operations.
– Contents:
– Financial management and auditing processes.
– Fundraising and revenue generation.
– Guidelines for disbursement of funds.
– Policies regarding staff and volunteers.
6. List of Founding Members/Trustees
– Document: List of all members or trustees who are part of the NGO.
– Contents:
– Full name, address, occupation, and contact details.
– Identification documents (passport, national ID, etc.).
– Signatures of all members.
7. Consent Letters from Founding Members/Trustees
– Document: Signed consent letters from all founding members agreeing to be part of the NGO.
8. Proof of Registered Office Address
– Document: Proof of the physical location where the NGO will be registered.
– Utility bills (electricity, water, etc.).
– Lease agreement or rent receipt.
– No-objection certificate (NOC) from the property owner.
9. Board Resolution (for Non-Profit Companies)
– Document: A formal resolution adopted by the board of directors confirming the establishment of the NGO and the appointment of office bearers.
10. Tax Exemption Application (Optional)
– Document: Application for tax-exempt status (e.g., 12A and 80G for India or 501(c)(3) in the U.S.).
– Contents:
– Financial statements.
– Declaration of non-profit objectives.
– Legal compliance certificate.
11. ID Proof of Founding Members/Directors
– Document:** Copies of identification documents for all members.
– Passport, driver’s license, voter ID, national ID card.
12. Affidavit/Declaration
– Document: An affidavit declaring that the NGO will be operated without profit motive.
– Notarization:** Required to be sworn in front of a notary public.
13. Form or Application for Registration
– Document: The official registration form provided by the registering authority.
– Details: Includes information like name, address, objectives, and structure.
14. Fee Payment Receipt
– Document: Proof of payment of the prescribed registration fees.
15. Additional Documents (Country-specific)
– Some countries may require additional documents such as:
– Environmental impact assessments (if relevant).
– Sector-specific licenses (e.g., health, education).
Documents Required for NGO Registration
- Pan card
- Aadhaar card
- Mobile Number
- E-Mail id
- Bank Statement – Current 6 months
- Address proof of the office- Light Bill
- Name of the society/NGO/Trust
Members Photo
Ragistration certificate
DSC / Din
MOA
AOA
Section 08 approval later
Name approval later
80g certificate
12a certificate
Ngo Darpan certificate
E anudan
Deed